Montgomery County, Illinois
History, Records, Facts and Genealogy

Court Records | Vital Records | CENSUS Records | TAX Records | Military Records | Church & Cemetery |
Maps & Atlases | Genealogy Addresses | Genealogy Related Sites |

Montgomery County was created on February 21, 1821 (Laws, 1821, p. 142) and was formed from Bond and Madison Counties. Present area) , or parts of it) , formerly included in: Fayette (small eastern section) County (1821–1827) ,Bond County (1817–1821) , Madison County (1812–1821) , St. Clair County (1790–1812) and Knox) , Northwest Territory (1790–1801) .

The County was named for Richard Montgomery, a Revolutionary General, of Irish birth, who was killed before Quebec on December 31, 1775. The County Seat is Hillsboro . Prior County Seats was Hamilton—Designated but never established (1821–1823) and Hillsboro (1823–Present) . See also County History for more historical details.

Counties adjacent to Montgomery County are Sangamon County (north) , Shelby County (northeast) , Christian County (northeast) , Fayette County (southeast) , Bond County (south) , Madison County (southwest) , Macoupin County (west) .

Montgomery County Townships include Audubon, Bois D’Arc, Butler Grove, East Fork, Fillmore, Grisham (Formed from Hillsboro) , Harvel,Hillsboro, Irving, Nokomis, North Litchfield, Pitman (Formed from Harvel) , Raymond, Rountree, South Fillmore (Formed from Fillmore in September, 1920) , South Litchfield, Walshville, Witt, Zanesville Townships

Cities, Towns and Communities include Butler, Coalton, Coffeen, Farmersville, Fillmore, Hillsboro, Irving, Litchfield, Nokomis, Ohlman, Raymond, Schram City, Taylor Springs, Waggoner, Walshville, Wenonah, Witt

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Records at the County Courthouse

See Also Illinois Land Records, Marriage Records, Court & Probate Records

Researchers often overlook the importance of court records, probate records, and land records as a source of family history information.

PLEASE READ FIRST!!!! Please call the clerk's department to confirm hours, mailing address, fees and other specifics before visiting or requesting information because of sometimes changing contact information.

The Official County website is located at http://www.montgomeryco.com/. All departments below at located at the Montgomery County Courthouse, #1 Courthouse Square, Hillsboro, IL 62049 , unless a different address is listed below.

NOTE: The record dates below are from the earliest date to present time.

Montgomery County Circuit Court Clerk has Probate Records from 1821 and Court Records from 1821 and is located at the address above. Phone Number: (217) 532-9546

The Clerk of the Circuit Court, commonly known as the Circuit Clerk, is the keeper of the files and records of the Circuit Court. The Circuit Clerk works at the direction of Circuit Court, Appellate Court and Supreme Court of Illinois and is mandated to follow and enforce the laws of the State of Illinois. The Circuit Clerk's Office processes all documents in criminal law, chancery, support, probate, adoption, juvenile, drainage, local improvement, mental, small claims, traffic, ordinance violations, prepares appeals to the higher court, issues passports, summons jurors, tax deeds and handles approximately ten million dollars in costs, fines, restitution, investments and support each year. The Office also issues summonses, writs, attachments, subpoenas and all other tasks as mandated by the courts.

Montgomery County Recorder has Land Records from 1819 and is located at the courthouse. Phone Number: (217) 532-9530

The County Recorder of Deeds serves the people of County by receiving, filing and maintaining all records related to real property in our county. These documents range from all types of conveyance deeds, mortgages, releases and assignments, property liens, as well as, assorted federal, state and local liens. The Recorder’s office is responsible for the recordation and storage of plats of subdivision, land surveys and monument records. Many other types of miscellaneous documents are recorded, such as; foreign birth certificates, foreign marriage licenses, and military discharge paperwork to name a few.

Montgomery County Clerk has Birth / Death Records from 1877 and Marriage Records from 1821 and is located at the courthouse. Phone Number: (217) 532-9530

The County Clerk maintains records and issues certificates of vital statistics (birth certificates, death certificates, and marriage certificates) for the entire County.

Below is a list of online resources for Montgomery County Court Records. Email us with websites containing Montgomery County Court Records by clicking the link below:

  • Order County Court, Civil or Criminal Records Online
  • Bureau of Land Management (BLM)
  • Montgomery County, Illinois Court Books at Amazon.com
  • Court, Land, Wills & Financial - Court records are an often overlooked, yet very valuable tool for finding information to assist you in your research. Land records, such as deeds, allow you to tie an ancestor to a specific place at a point in time. Other court records like those dealing with finances and estates often list related family members or give interesting details like the total value of property owned by your ancestors to add interest to your family history.
  • Immigration & Emigration - As our ancestors moved from one country to another, details about their lives were recorded on passenger lists and government documents. Immigration and emigration records can help you learn where your ancestors originally came from, where they went, when they left, who they traveled with, and more.
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County Vital Records

See Also Vital Records in Illinois

Birth, marriage, and death records are connected with central life events. They are prime sources for genealogical information.

Illinois Department of Public Health, Division of Vital Records, 605 W. Jefferson St., Springfield, IL 62702-5097. It can take up to 6 weeks to get a vital record from Illinois.

A number of resources are available for individuals doing genealogical research using vital records filed in the state of Illinois. Births and deaths before January 1, 1916 and marriages before January 1, 1962 are recorded only in the office of the county clerk where the event occurred. Most county clerks have indexes to the records that are prior to 1916 that are available for the purpose of genealogical research. These indexes generally provide the name, date and place of occurrence and are located in county courthouses located throughout the state. Although self-service access to the indexes is generally permitted, the law limits physical access to the individual records to the clerk's staff. When you locate a record from the index, it will be necessary for the clerk to pull the record for you once you have paid the appropriate search fee. Please check with the county clerk for fees and policies on reviewing indexes.

  • Birth, Death Certificates: The Division of Vital Records and Statistics maintains birth, death and marriage records that occur in Illinois from 1916 to the present.
    • Cost: Initial search and one certified copy or certification of the record or No Record Statement is $17.00 (long) or $10.00 (uncertified) per certificate by mail [application for birth records, application for death records].
      Make your check or money order payable to "Illinois Department of Public Health". Enclose a business-size self-addressed envelope. The cost of each record includes a ten-year search if the exact date or place of event is not known. If no record is found or no copy is made, state law requires that we keep check amount for a searching fee. Please do not send cash in the mail.
    • In Person: In-person orders can be dropped off for mail out within two business days at the Illinois Department of Public Health, Division of Vital Records office, 605 W. Jefferson St., Springfield, on Monday through Friday from 8:30 a.m. to 4 p.m., excluding holidays. (Large volume orders may take longer.) PLEASE NOTE: the person requesting the record will be asked to show a valid picture identification card.
  • Marriage & Divorce Certificates:The Division of Vital Records also maintains an index of marriages & divorces from 1962 to the present. Copies of the marriage & divorce records are available from the Clerk of the Circuit Court in the county where the marriage license was obtained or divorce was granted. Fees vary.
    • Cost: $5.00 by MAIL. Make your check or money order payable to "Illinois Department of Public Health". Enclose a business-size self-addressed envelope. The cost of each record includes a ten-year search if the exact date or place of event is not known. If no record is found or no copy is made, state law requires that we keep $5.00 for a searching fee. Please do not send cash in the mail.
  • Order Online: You can also order Order Electronically Online to obtain a certified copy of a birth, marriage, death or divorce record with a credit or debit card and get the certificates within 2-5 days by ordering from VitalChek Express Certificate Service

Below is a list of online resources for Montgomery County Vital Records. Email us with websites containing Montgomery County Vital Records by clicking the link below:

  • VitalChek Express Certificate Service - Some documents are just too important to wait six weeks for. With VitalChek Express Certificate Service you won’t have to. VitalChek is the fast and convenient way to order certified government-issued vital records online. They make it easy for you to purchase the documents to which you are legally entitled. Beware of other online services that do not have relationships directly with the agencies that store your vital records. VitalChek's order process usually takes less than 10 minutes --And you can select express courier service for even faster delivery when time is running out.
  • Click Here to Search the Social Security Death Index for FREEicon - Search over 82 million death records and get genealogical information crucial to your family research. New content added weekly! Most comprehensive SSDI site online!
  • Research Death records In The World's Largest Newspaper Archive at NewpaperArchive.com! - Find thousands of historical Illinois newspaper articles about deaths. Search for local articles about an old family friend that died many years ago or a celebrity that committed suicide. Historical newspapers contain a wealth of information about the deceased.
  • Database index on death certificates for the years 1916 to 1950
  • Statewide Marriage Index, 1763 to 1900
  • Illinois Marriages to 1850: This database of Illinois marriages to 1850 contains over 155,000 names.
  • Illinois Marriages, 1790-1860: This database is an index to individuals who were married in Illinois between 1790 and 1860.
  • Illinois Marriages, 1851-1900: This database is an index to approximately 707,000 individuals who were married in select areas of Illinois between 1851 and 1900.
  • Montgomery County, Illinois Birth, Marriage & Death Books at Amazon.com
  • Birth, Marriage & Death - Vital records (births, deaths, marriages, and divorces) mark the milestones of our lives and are the foundation of family history research. Vital records, usually kept by a civic authority, can give you a more complete picture of your ancestor, help you distinguish between two people with the same name, and help you find links to a new generation.
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County Census Records

See Also Research In Census Records & Statewide Records that exist for Illinois

Few, if any, records reveal as many details about individuals and families as do government census records. Substitute records can be used when the official census is unavailable

Countywide Records: Federal Population Schedules that exist for Montgomery County, Illinois are 1830, 1840, 1850, 1860, 1870, 1880, 1900, 1910, 1920 and 1930.Other Federal Schedules to look at when researching your Family Tree in Montgomery County, Illinois are Industry and Agriculture Schedules availible for the years 1850, 1860, 1870 and 1880.

The Mortality Schedules for the years 1850, 1860, 1870 and 1880.There are free downloadable and printable Census forms to help with your research. These include U.S. Census Extraction Forms and U.K. Census Extraction Forms.

Below is a list of online resources for Montgomery County Census Records. Email us with websites containing Montgomery County Census Records by clicking the link below:

  • Montgomery County, Illinois Census Books at Amazon.com
  • Census & Voter Lists - A census is an official list of the people in a particular area at a given time, while voter lists show those who were registered to vote in a certain area. The valuable information found on census records helps you to understand your family in their time and place. Voter Lists serve as a confirmation of residence in between the years that the census was taken.
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County Maps & Atlases

See Also Research In State Map Collections

Genealogy Atlas has images of old American atlases during the years 1795, 1814, 1822, 1823, 1836, 1838, 1845, 1856, 1866, 1879 and 1897 for Ohio and other states.

You can view rotating animated maps for Illinois showing all the county boundaries for each census year overlayed with past and present maps so you can see the changes in county boundaries. You can view a list of maps for other states at Census Maps

You can view rotating animated maps for Illinois showing all the county boundary changes for each year overlayed with past and present maps so you can see the changes in county boundaries.

Below is a list of online resources for Montgomery County Maps. Email us with websites containing Montgomery County Maps by clicking the link below:

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County Military Records

See Also Military Records in Illinois

Military and civil service records provide unique facts and insights into the lives of men and women who have served their country at home and abroad.

The uses and value of military records in genealogical research for ancestors who were veterans are obvious, but military records can also be important to re-searchers whose direct ancestors were not soldiers in any war. The fathers, grandfathers, brothers, and other close relatives of an ancestor may have served in a war, and their service or pension records could contain information that will assist in further identifying the family of primary interest. Due to the amount of genealogical information contained in some military pension files, they should never be overlooked during the research process. Those records not containing specific genealogical information are of historic value and should be included in any overall research design.

Below is a list of online resources for Montgomery County Military Records. Email us with websites containing Montgomery County Military Records by clicking the link below:

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County Tax Records

See Also Research In Tax Records

The first known tax authorization in Illinois fell under the jurisdiction of the Territory of the United States North West of the River Ohio. The tax was based on every hundred acres of unimproved uncleared prairie or wood land, divided into three classes based on quality of earth surface and soil. The rates were thirty, twenty, and ten cents, to be paid annually. Property with delinquent taxes was sold at public auction. There do not appear to be any surviving tax records from this territorial period.

Beginning with statehood, tax records form a large part of county archival material. The 1819 laws provided the first taxation process, imposing taxes on land, bank stock owned, slaves and indentured negroes or mulattoes, plus a poor tax. The tax was collected by the county with income divided between the county and state. Taxpayers lists were eliminated in 1824, and in 1825 a county road tax and school taxes were enacted.

Original and microfilmed tax records at Illinois Regional Archives Depositories include taxable land lists, assessors books, railroad tax books, road tax records, and collectors books, the earliest record dated 1817. Other county tax records are located in county seats.

Below is a list of online resources for Montgomery County Tax Records. Email us with websites containing Montgomery County Tax Records by clicking the link below:

  • Montgomery County, Illinois Tax Books at Amazon.com
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County Genealogical Addresses

See Also Other Illinois Genealogical Addresses

The Repositories in this section are Archives, Libraries, Museums, Genealogical and Historical Societies. Many County Historical and Genealogical Societies publish magazines and/or news letters on a monthly, quarterly, bi-annual or annual basis. Contacting the local societies should not be over looked. State Archives and Societies are usually much larger and better organized with much larger archived materials than their smaller county cousins but they can be more generalized and over look the smaller details that local societies tend to have. Libraries can also be a good place to look for local information. Some libraries have a genealogy section and may have some resources that are not located at archives or societies. Also, take a special look at any museums in the area. They sometimes have photos and items from years gone by as well as information of a genealogical interest. All these places are vitally important to the family genealogist and must not be passed over.

Below is a list of online resources for Montgomery County Genealogical Addresses. Email us with websites containing Montgomery County Genealogical Addresses by clicking the link below:

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County Church & Cemeteries

See Also Church & Cemetery Records in Illinois

Obituaries can vary in the amount of information they contain, but many of them are genealogical goldmines, including information such as names, dates, places of birth and death, marriage information, and family relationships.

There are many churches and cemeteries in Montgomery County. Some transcriptions are online. A great site is the Montgomery County Tombstone Transcription Project.

Despite the early Catholic missionaries in Illinois, their church had almost totally disappeared from the state by the time of the American Revolution. Later migration of English-speaking Catholics reestablished the church in the state. In 1850 the largest religious denomination in Illinois was the Methodists. Baptists, Presbyterians, Roman Catholics, Lutherans, and Congregationalists followed. Episcopalians had organized in the state in 1835, the Disciples of Christ were in Illinois prior to 1830, and the Lutherans grew in numbers with the German and Scandinavian emigration of the 1840s.

The Genealogical Society of Utah and the Daughters of the American Revolution have compiled cemetery records for the state of Illinois. Soldiers' Burial Places in State of Illinois for Wars 1774-1898 is available on thirty-one reels of microfilm from the FHL. Local genealogical societies may have information and possible printed records of cemeteries in their locale.

Below is a list of online resources for Montgomery County Cemetery & Church Records. Email us with websites containing Montgomery County Cemetery & Church Records by clicking the link below:

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Family Trees & Genealogy Tidbits

 

The use of published genealogies, electronic files containing genealogical lineage, and other compiled sources can be of tremendous value to a researcher.

When view family trees online or not, be sure to only take the info at face value and always follow up with your own sources or verify the ones they provide. Below is a list of online resources for Montgomery County Family Trees, web forums and other family type information. Email us with websites containing Montgomery County Family Trees, web forums and other family type information by clicking the link below:

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Extended History

 

There were few white settlers in the area of Montgomery County prior to 1816. But it didn't take long for it to become settled.

When they arrived, they found the area was populated by scattered settlements of Kickapoo Indians. White people drifted in and settled, first in the southeast part of the county, arriving most immediately from Bond and Fayette counties.

The new arrivals built homes and began to farm along Hurricane Creek in the VanBurensburg area and in the Clear Springs neighborhood of Shoal Creek.

After the War of 1812, Congress awarded each soldier who had served a bonus of 160 acres of "Soldiers' Bounty Lands" in the then Illinois Territory. It was an award, but also an incentive to populate the western lands.

Early residents of the area, including John Tillson, Jr., Hiram Rountree, Israel Seward and Eleaser Townsend, petitioned the state legislature to allow formation of Montgomery County on February 12, 1821, just three years after the state itself was officially organized. The area was then part of Bond County.

When the county was organized, it included all of its present boundary and more, except for Audubon Township, the township and a half that is now east of Nokomis and Witt Townships. That land was part of Fayette County but was added to Montgomery in 1827.

Montgomery County at that time also included parts of eight additional townships to the north of Raymond, Rountree and Nokomis and east of Bois D'Arc and Harvel Townships. In 1839, when Dane County was formed, most of those were detached and the present line was finally set. Dane County was later renamed Christian County.

The county was named for General Richard Montgomery, a Revolutionary War hero killed in the assault against Quebec on December 31, 1775.

First county seat

On March 21, 1821, in a cabin located in the Taylor Springs area, three special commissioners met to decide on a site for a county seat. They voted to establish it about three miles southwest of present day Hillsboro. It would be called Hamilton.

The town was established, log cabins built, a store opened and logs even cut for a courthouse to be built there.

But then three men got themselves named as new special commissioners by the state legislature and they proceeded to relocate the county seat to a different site on 20 acres owned by Newton Coffey, where downtown Hillsboro is now located.

The new site was quickly approved by county commissioners, also newly appointed by the state legislature. The commissioners included Major James Wilson, Harris Reavis and Newton Coffey.
Old photo of Courthouse
The present courthouse shortly after it was built in 1873 .

Once the county was organized, a county commissioners' court was held and the first county officers appointed. First county sheriff was Joel Wright; clerk, Hiram Rountree; coroner, Jarvis Forehand; treasurer, John Tillson; L.M. Townsend, probate judge and James Wright and Daniel Meredith, first constables of the county.

Tillson, said to be the first merchant in the new county seat, also became the first postmaster and built the first brick house in the county.

The first courthouse was a 20' by 24', two story structure built of "hewn logs" and partially completed for the first term of circuit court to be held there June 17 and 18, 1824.

The second courthouse, a frame structure begun in 1833, was also two-story, 40' by 20', and two-thirds of the first floor courtroom was a dirt floor.

In 1854 a two-story brick structure replaced the frame building. It had four large white columns in front supporting a portico facing the main street.

The present courthouse was completed in 1873 at a cost of over $100,000. A few bricks were salvaged from the previous structure and were used in the new building.

Since construction of a new courts complex, the Historic Courthouse now houses non-judicial offices, i.e. treasurer, county clerk, regional office of education, supervisor of assessments and county coordinator.

This is the most important building for those doing genealogical research. The building is open 8 a.m. to 4 p.m. Monday through Friday.

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