Clay County History and Information

Court Records | Vital Records | CENSUS Records | TAX Records | Military Records | Church & Cemetery |
Maps & Atlases | Genealogy Addresses | Genealogy Related Sites |

Clay County was created on December 23, 1824 (Laws, 1825, p. 19) and was formed from Crawford, Fayette and Wayne Counties. Present area, or parts of it, formerly included in: Wayne County (1819–1824) , Fayette County (1821–1824) , Crawford County (1816–1824) , Edwards County (1815–1819) , Gallatin County (1812–1815) , Madison County (1812–1815) , Randolph County (1803–1812) , St. Clair County (1801–1812) and Knox, Northwest Territory (1790–1801) . The County was named for Henry Clay, a statesman and political orator, Representative in Congress and United States Senator from Kentucky, three times Speaker of the United States House of Representatives, famous as the author of the political measures know as the "Missouri Compromise," and a prominent candidate for the Presidency.

The County Seat is Louisville . Prior County Seats was Maysville (1825–1841) and Louisville (1841–Present) . See also County History for more historical details.

Counties adjacent to Clay County are Jasper County (northeast) , Richland County (east) , Wayne County (south) , Marion County (west) , Fayette County (northwest) , Effingham County (northwest) .

Clay County Townships include Bible Grove, Blair, Clay City, Harter, Hoosier, Larkinsburg, Louisville, Oskaloosa, Pixley, Songer, Stanford, Xenia Township

Cities, Towns and Communities include Clay City, Flora, Iola, Louisville, Sailor Springs and Xenia

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Records at the County Courthouse

See Also Illinois Land Records, Marriage Records, Court & Probate Records

Search Illinois Historical Records - Databases include Court, Land, Wills & Financial Records; Birth, Marriage & Death Records; Voter Lists & Census Records; Immigration & Emigration Records; Obituary Records; Military Records; Family Tree Records; Pictures; Stories, Memories & Histories; Directories & Member Lists and much more....

Researchers often overlook the importance of court records, probate records, and land records as a source of family history information.

PLEASE READ FIRST!!!! Please call the clerk's department to confirm hours, mailing address, fees and other specifics before visiting or requesting information because of sometimes changing contact information.

The Official County website is located at N/A . All departments below at located at the Clay County Courthouse, 111 Chestnut, P.O. Box 160, Louisville, Illinois 62858 , unless a different address is listed below.

NOTE: The record dates below are from the earliest date to present time.

Clay County Circuit Court Clerk has Probate Records from 1827 and Court Records from 1825 and is located at the address above. Phone Number: (618) 665-3523

The Clerk of the Circuit Court, commonly known as the Circuit Clerk, is the keeper of the files and records of the Circuit Court. The Circuit Clerk works at the direction of Circuit Court, Appellate Court and Supreme Court of Illinois and is mandated to follow and enforce the laws of the State of Illinois. The Circuit Clerk's Office processes all documents in criminal law, chancery, support, probate, adoption, juvenile, drainage, local improvement, mental, small claims, traffic, ordinance violations, prepares appeals to the higher court, issues passports, summons jurors, tax deeds and handles approximately ten million dollars in costs, fines, restitution, investments and support each year. The Office also issues summonses, writs, attachments, subpoenas and all other tasks as mandated by the courts.

Clay County Recorder has Land Records from 1825 and is located at the courthouse. Phone Number: (618) 665-3626

The County Recorder of Deeds serves the people of County by receiving, filing and maintaining all records related to real property in our county. These documents range from all types of conveyance deeds, mortgages, releases and assignments, property liens, as well as, assorted federal, state and local liens. The Recorder’s office is responsible for the recordation and storage of plats of subdivision, land surveys and monument records. Many other types of miscellaneous documents are recorded, such as; foreign birth certificates, foreign marriage licenses, and military discharge paperwork to name a few.

Clay County Clerk has Birth / Death Records from 1877 and Marriage Records from 1825 and is located at the courthouse. Phone Number: (618) 665-3626

The County Clerk maintains records and issues certificates of vital statistics (birth certificates, death certificates, and marriage certificates) for the entire County.

Below is a list of online resources for Clay County Court Records. Email us with websites containing Clay County Court Records by clicking the link below:

  • Bureau of Land Management (BLM)
  • Clay County, Illinois Court Books at Amazon.com
  • Court, Land, Wills & Financial - Court records are an often overlooked, yet very valuable tool for finding information to assist you in your research. Land records, such as deeds, allow you to tie an ancestor to a specific place at a point in time. Other court records like those dealing with finances and estates often list related family members or give interesting details like the total value of property owned by your ancestors to add interest to your family history.
  • Immigration & Emigration - As our ancestors moved from one country to another, details about their lives were recorded on passenger lists and government documents. Immigration and emigration records can help you learn where your ancestors originally came from, where they went, when they left, who they traveled with, and more.
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County Vital Records

See Also Vital Records in Illinois

Birth, marriage, and death records are connected with central life events. They are prime sources for genealogical information.

Illinois Department of Public Health, Division of Vital Records, 605 W. Jefferson St., Springfield, IL 62702-5097. It can take up to 6 weeks to get a vital record from Illinois.

A number of resources are available for individuals doing genealogical research using vital records filed in the state of Illinois. Births and deaths before January 1, 1916 and marriages before January 1, 1962 are recorded only in the office of the county clerk where the event occurred. Most county clerks have indexes to the records that are prior to 1916 that are available for the purpose of genealogical research. These indexes generally provide the name, date and place of occurrence and are located in county courthouses located throughout the state. Although self-service access to the indexes is generally permitted, the law limits physical access to the individual records to the clerk's staff. When you locate a record from the index, it will be necessary for the clerk to pull the record for you once you have paid the appropriate search fee. Please check with the county clerk for fees and policies on reviewing indexes.

  • Birth, Death Certificates: The Division of Vital Records and Statistics maintains birth, death and marriage records that occur in Illinois from 1916 to the present.
    • Cost: Initial search and one certified copy or certification of the record or No Record Statement is $17.00 (long) or $10.00 (uncertified) per certificate by mail [application for birth records, application for death records].
      Make your check or money order payable to "Illinois Department of Public Health". Enclose a business-size self-addressed envelope. The cost of each record includes a ten-year search if the exact date or place of event is not known. If no record is found or no copy is made, state law requires that we keep check amount for a searching fee. Please do not send cash in the mail.
    • In Person: In-person orders can be dropped off for mail out within two business days at the Illinois Department of Public Health, Division of Vital Records office, 605 W. Jefferson St., Springfield, on Monday through Friday from 8:30 a.m. to 4 p.m., excluding holidays. (Large volume orders may take longer.) PLEASE NOTE: the person requesting the record will be asked to show a valid picture identification card.
  • Marriage & Divorce Certificates:The Division of Vital Records also maintains an index of marriages & divorces from 1962 to the present. Copies of the marriage & divorce records are available from the Clerk of the Circuit Court in the county where the marriage license was obtained or divorce was granted. Fees vary.
    • Cost: $5.00 by MAIL. Make your check or money order payable to "Illinois Department of Public Health". Enclose a business-size self-addressed envelope. The cost of each record includes a ten-year search if the exact date or place of event is not known. If no record is found or no copy is made, state law requires that we keep $5.00 for a searching fee. Please do not send cash in the mail.
  • Order Online: You can also order Order Electronically Online to obtain a certified copy of a birth, marriage, death or divorce record with a credit or debit card and get the certificates within 2-5 days by ordering from VitalChek Express Certificate Service.

Below is a list of online resources for Clay County Vital Records. Email us with websites containing Clay County Vital Records by clicking the link below:

  • VitalChek Express Certificate Service - Some documents are just too important to wait six weeks for. With VitalChek Express Certificate Service you won’t have to. VitalChek is the fast and convenient way to order certified government-issued vital records online. They make it easy for you to purchase the documents to which you are legally entitled. Beware of other online services that do not have relationships directly with the agencies that store your vital records. VitalChek's order process usually takes less than 10 minutes --And you can select express courier service for even faster delivery when time is running out.
  • Click Here to Search the Social Security Death Index for FREEicon - Search over 82 million death records and get genealogical information crucial to your family research. New content added weekly! Most comprehensive SSDI site online!
  • Research Death records In The World's Largest Newspaper Archive at NewpaperArchive.com! - Find thousands of historical Illinois newspaper articles about deaths. Search for local articles about an old family friend that died many years ago or a celebrity that committed suicide. Historical newspapers contain a wealth of information about the deceased.
  • Database index on death certificates for the years 1916 to 1950
  • Statewide Marriage Index, 1763 to 1900
  • Illinois Marriages to 1850: This database of Illinois marriages to 1850 contains over 155,000 names.
  • Illinois Marriages, 1790-1860: This database is an index to individuals who were married in Illinois between 1790 and 1860.
  • Illinois Marriages, 1851-1900: This database is an index to approximately 707,000 individuals who were married in select areas of Illinois between 1851 and 1900.
  • Clay County, Illinois Birth, Marriage & Death Books at Amazon.com
  • Birth, Marriage & Death - Vital records (births, deaths, marriages, and divorces) mark the milestones of our lives and are the foundation of family history research. Vital records, usually kept by a civic authority, can give you a more complete picture of your ancestor, help you distinguish between two people with the same name, and help you find links to a new generation.
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County Census Records

See Also Research In Census Records & Statewide Records that exist for Illinois

Few, if any, records reveal as many details about individuals and families as do government census records. Substitute records can be used when the official census is unavailable

Countywide Records: Federal Population Schedules that exist for Clay County, Illinois are 1820, 1830, 1840, 1850, 1860, 1870, 1880, 1900, 1910, 1920 and 1930.Other Federal Schedules to look at when researching your Family Tree in Clay County, Illinois are Industry and Agriculture Schedules availible for the years 1850, 1860, 1870 and 1880.

The Mortality Schedules for the years 1850, 1860, 1870 and 1880.There are free downloadable and printable Census forms to help with your research. These include U.S. Census Extraction Forms and U.K. Census Extraction Forms.

Below is a list of online resources for Clay County Census Records. Email us with websites containing Clay County Census Records by clicking the link below:

  • Clay County, Illinois Census Books at Amazon.com
  • Census & Voter Lists - A census is an official list of the people in a particular area at a given time, while voter lists show those who were registered to vote in a certain area. The valuable information found on census records helps you to understand your family in their time and place. Voter Lists serve as a confirmation of residence in between the years that the census was taken.
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County Maps & Atlases

See Also Research In State Map Collections

Genealogy Atlas has images of old American atlases during the years 1795, 1814, 1822, 1823, 1836, 1838, 1845, 1856, 1866, 1879 and 1897 for Ohio and other states.

You can view rotating animated maps for Illinois showing all the county boundaries for each census year overlayed with past and present maps so you can see the changes in county boundaries. You can view a list of maps for other states at Census Maps

You can view rotating animated maps for Illinois showing all the county boundary changes for each year overlayed with past and present maps so you can see the changes in county boundaries.

Below is a list of online resources for Clay County Maps. Email us with websites containing Clay County Maps by clicking the link below:

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County Military Records

See Also Military Records in Illinois

Military and civil service records provide unique facts and insights into the lives of men and women who have served their country at home and abroad.

The uses and value of military records in genealogical research for ancestors who were veterans are obvious, but military records can also be important to re-searchers whose direct ancestors were not soldiers in any war. The fathers, grandfathers, brothers, and other close relatives of an ancestor may have served in a war, and their service or pension records could contain information that will assist in further identifying the family of primary interest. Due to the amount of genealogical information contained in some military pension files, they should never be overlooked during the research process. Those records not containing specific genealogical information are of historic value and should be included in any overall research design.

Below is a list of online resources for Clay County Military Records. Email us with websites containing Clay County Military Records by clicking the link below:

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County Tax Records

See Also Research In Tax Records

The first known tax authorization in Illinois fell under the jurisdiction of the Territory of the United States North West of the River Ohio. The tax was based on every hundred acres of unimproved uncleared prairie or wood land, divided into three classes based on quality of earth surface and soil. The rates were thirty, twenty, and ten cents, to be paid annually. Property with delinquent taxes was sold at public auction. There do not appear to be any surviving tax records from this territorial period.

Beginning with statehood, tax records form a large part of county archival material. The 1819 laws provided the first taxation process, imposing taxes on land, bank stock owned, slaves and indentured negroes or mulattoes, plus a poor tax. The tax was collected by the county with income divided between the county and state. Taxpayers lists were eliminated in 1824, and in 1825 a county road tax and school taxes were enacted.

Original and microfilmed tax records at Illinois Regional Archives Depositories include taxable land lists, assessors books, railroad tax books, road tax records, and collectors books, the earliest record dated 1817. Other county tax records are located in county seats.

Below is a list of online resources for Clay County Tax Records. Email us with websites containing Clay County Tax Records by clicking the link below:

  • Clay County, Illinois Tax Books at Amazon.com
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County Genealogical Addresses

See Also Other Illinois Genealogical Addresses

The Repositories in this section are Archives, Libraries, Museums, Genealogical and Historical Societies. Many County Historical and Genealogical Societies publish magazines and/or news letters on a monthly, quarterly, bi-annual or annual basis. Contacting the local societies should not be over looked. State Archives and Societies are usually much larger and better organized with much larger archived materials than their smaller county cousins but they can be more generalized and over look the smaller details that local societies tend to have. Libraries can also be a good place to look for local information. Some libraries have a genealogy section and may have some resources that are not located at archives or societies. Also, take a special look at any museums in the area. They sometimes have photos and items from years gone by as well as information of a genealogical interest. All these places are vitally important to the family genealogist and must not be passed over.

Below is a list of online resources for Clay County Genealogical Addresses. Email us with websites containing Clay County Genealogical Addresses by clicking the link below:

  • Clay County Genealogical Society, P.O. Box 94, Louisville 62858
  • Illinois Regional Archives Depository, Eastern Illinois University, Booth Library, 600 Lincoln Avenue, Charleston, IL 61920; Telephone: (217) 581-6093. Map and Directions. Covers the following counties: Clark, Clay, Coles, Crawford, Cumberland, Douglas, Edgar, Edwards, Effingham, Jasper, Lawrence, Moultrie, Richland, Shelby, Wabash, Wayne. Hours: Monday – Friday, except state holidays 9:00 a.m. to 12:00 p.m.; 1:00 p.m. to 4:00 p.m.
  • National Archives - Great Lakes Region(Chicago), 7358 South Pulaski Road, Chicago, Illinois 60629-5898; 773-948-9001; E-mail: chicago.archives@nara.gov (Maintains retired records from Federal agencies and courts in Illinois, Indiana, Michigan, Minnesota, Ohio, and Wisconsin.)
    General Information Leaflet
  • Illinois State Archives, Norton Building, Capitol Complex, Springfield, IL 62756; TELEPHONE: (217) 782-4682, Fax: (217) 524-3930; HOURS: Monday – Friday 8:00 a.m. – 4:30 p.m.
  • The Illinois State Historical Society, 210 1/2 S. Sixth, Springfield, IL 62701-1503; Phone: (217)525-2781, Fax: (217)525-2783, [EMAIL]
  • Illinois State Genealogical Society, P.O. Box 10195, Springfield, IL 62791; Phone: (217) 789-1968, [EMAIL]
  • Illinois State Library, 300 South 2nd Street, Springfield, IL 62701-1796; Phone: (217) 785-5600
  • Illinois State Historical Library, Old State Capitol, Springfield, IL 62701
    County histories, plat books, census indexes, cemetery indexes, city material, family and association files, microfilmed newspapers, manuscripts, and photographs are located beneath the restored old state capitol between 5th and 6th streets and Washington and Adams streets.
  • Newspapers & Periodicals - The Newspapers & Periodicals Collection lets you discover a wealth of information about your ancestors from many historical newspapers, magazines, and other periodicals. These types of sources can often supplement public records and provide information that is not recorded anywhere else. Here, you can learn more about your ancestor's possible daily activities by placing them in the context of their time.
  • Directories & Member Lists - Directories and member lists are typically compilations of information about people who belonged to various associations and groups or lived within city boundaries. They can be thought of as the predecessors to the modern-day phone book and usually list names, addresses, and sometimes the occupations of your ancestors.
  • Illinois Genealogical Society Books at Amazon.com
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County Church & Cemeteries

See Also Church & Cemetery Records in Illinois

Obituaries can vary in the amount of information they contain, but many of them are genealogical goldmines, including information such as names, dates, places of birth and death, marriage information, and family relationships.

There are many churches and cemeteries in Clay County. Some transcriptions are online. A great site is the Clay County Tombstone Transcription Project.

Despite the early Catholic missionaries in Illinois, their church had almost totally disappeared from the state by the time of the American Revolution. Later migration of English-speaking Catholics reestablished the church in the state. In 1850 the largest religious denomination in Illinois was the Methodists. Baptists, Presbyterians, Roman Catholics, Lutherans, and Congregationalists followed. Episcopalians had organized in the state in 1835, the Disciples of Christ were in Illinois prior to 1830, and the Lutherans grew in numbers with the German and Scandinavian emigration of the 1840s.

The Genealogical Society of Utah and the Daughters of the American Revolution have compiled cemetery records for the state of Illinois. Soldiers' Burial Places in State of Illinois for Wars 1774-1898 is available on thirty-one reels of microfilm from the FHL. Local genealogical societies may have information and possible printed records of cemeteries in their locale.

Below is a list of online resources for Clay County Cemetery & Church Records. Email us with websites containing Clay County Cemetery & Church Records by clicking the link below:

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Family Trees & Genealogy Tidbits

 

The use of published genealogies, electronic files containing genealogical lineage, and other compiled sources can be of tremendous value to a researcher.

When view family trees online or not, be sure to only take the info at face value and always follow up with your own sources or verify the ones they provide. Below is a list of online resources for Clay County Family Trees, web forums and other family type information. Email us with websites containing Clay County Family Trees, web forums and other family type information by clicking the link below:

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Extended History

 

Records show as early as 1818 that a Mr. Elliot laid claim to land in the southeastern part of Illinois now known as Clay County. In 1842, Clay County, named for Mr. Henry Clay, was created from areas of Lawrence, Fayette and Wayne counties with Maysville as the first seat of government. This was most likely due to Maysville’s location on the national road between St. Louis and Cincinnati.

Even though Clay had some early settlers, it wasn’t until the late 1830’s that signs of real growth started showing with the arrival of Judge Apperson, Judge S. Hopkins, Mr. Stanford and Mr. Lee followed by the Tender, McCollum and Cochran families. New development meant changes and amongst them came the relocation of the county seat to Louisville in 1842.

Penetrated diagonally by the Little Wabash River, Clay County is known for its fine Oak & Ash lumber. With over one-half of the county under cultivation, everywhere you look there are fields of Indian corn, flax, tobacco, oats and hay.

Making up the county of Clay are Blair, Bible Grove, Clay City, Harter, Hoosier, Larkinsburg, Louisville, Oskaloosa, Pixley, Stanford, Songer and Xenia Townships. The town of Flora, located in Harter Township, was and is still considered today to be one of the largest trading centers in Clay County.

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